it security guidelines for employees

It might sound obvious, but it’s important not to leak your company’s data, sensitive information, or intellectual property. Hackers often target large organizations, but smaller organizations may be even more attractive. Phishers prey on employees in hopes they will open pop-up windows or other malicious links that could have viruses and malware embedded in them. That’s why it’s a best practice to secure and back up files in case of a data breach or a malware attack. The goal is to trick you into installing malware on your computer or mobile device, or providing sensitive data. And you should also be pro-active to regularly update the policies. A little technical savvy helps, too. If you’re unsure, IT can help. Backup and Recovery Critical data should be backed up to another medium that is stored, preferably off-site, in a location that addresses physical security related to theft as well environmental hazards. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. Changing and remembering all of your passwords may be challenging. Keep the checklist simple, easy to follow, and readily available at all times for employees to be able to review when they need to. Discuss compensation. If you educate yourself about the small things that contribute to cybersecurity, it can go a long way toward helping to protect your organization. You might receive a phishing email from someone claiming to be from IT. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. The threat of a breach grows over time. security policy or employee communications. Cyber security is a matter that concerns everyone in the company, and each employee needs to take an active role in contributing to the company's security. Here’s a fact that might be surprising. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). Develop some simple password rules that are easy for employees to follow and remember. So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. Security is "part of everyone's job". The sooner an employee reports security breaches to the IT team, even after it already occurred,  the more likely they are to avoid serious, permanent damage. That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. Important files might be stored offline, on an external hard, drive, or in the cloud. Does it make a difference if you work for a small or midsize company? Teach your employees that they can’t simply just send company information through an email. Strong, complex passwords can help stop cyberthieves from accessing company information. The policy should include basic hardware security procedures. This Information Security Guide is primarily intended to serve as a general guide for university staff members, regardless of their place of work. This policy can be … Change all account passwords at once when a device is stolen. Data Breach Policy: Whether integrated into your IT Security Policy or available as a separate document, your Data Breach Policy should help your employees respond to the loss or theft of company data, including: What constitutes a data breach (i.e. Scammers can fake caller ID information. Immediately report lost or stolen devices, Educate your employees on some of the common techniques used to hack and how to. When you work at a small or midsize company, it’s smart to learn about cybersecurity best practices. If you want to back up data to the cloud, be sure to talk to your IT department first for a list of acceptable cloud services. Policy is one of the key tools that security leaders have to influence and guide the organization. Cyberthreats often take aim at your data. Firewalls prevent unauthorized users from accessing your websites, mail services, and other sources of information that can be accessed from the web. Creating unique, complex passwords is essential. The first step is creating a clear and enforceable. Using biometric scans or other such devices ensure that only employees can enter or leave the office building. Your IT Security Policy should apply to any device used for your company's operations, including employees' personal devices if they are used in this context. You want to go on record to define what employees can do from work-provided or employee-owned devices that are used by or involve your employees, your workplace, or your company. 5. Your company can help by employing email authentication technology that blocks these suspicious emails. These policies are documents that everyone in the organization should read and sign when they come on board. In the end, making cyber-security a priority in your training program will only save your company money by avoiding a breach that could possibly wipe your data out. Keep in mind that cybercriminals can create email addresses and websites that look legitimate. But even with these protections, it’s important to stay on guard to help assure your company’s data and network are safe and secure. Related Policies: Harvard Information Security Policy. 10. If your company sends out instructions for security updates, install them right away. Violation of the policy might be a cause for dismissal. In establishing the foundation for a security program, companies will usually first designate an employee to be responsible for cybersecurity. It can also be considered as the companys strategy in order to maintain its stability and progress. With just one click, you could enable hackers to infiltrate your organization’s computer network. This may mean creating an online or classroom course to specifically cover the requirements, and the possible consequences of non-compliance. These events will be Their computers at home might be compromised. Having the right knowledge — like the 10 cybersecurity best practices that every employee should know — can help strengthen your company’s breach vulnerabilities. Your company may have comprehensive cybersecurity policies for you and coworkers to follow. Follow us for all the latest news, tips and updates. It’s part of your job to engage in safe online behavior and to reach out to your IT department when you encounter anything suspicious or need help. It will not only help your company grow positively but also make changes for the employees. Today, we all have dozens of passwords to keep track of so you don’t want to create a system so complicated that it’s nearly impossible to remember. Hackers have become very smart at disguising malicious emails to appear to come from a legitimate source. In the case of existing employees, the policies should be distributed, explained and - after adequate time for questions and discussions - sign… What to do? You’ll usually be notified that the email has been sent to a quarantine folder, where you can check to see if it’s legitimate or not. and scams. App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. If your employees are educated about policy and compliance best practices, they represent assets to your company’s IT security. 7. Make sure that employees are able to spot all suspicious activity, know how to report it, and to report it immediately to the appropriate individual or group within the organization. Even if it’s accidental, sharing or using the IP or trade secrets of other companies could get both you and your company into trouble. The hackers are always developing new schemes and techniques so it’s important to try and block these new activities before they can infect your business. It is essentially a business plan that applies only to the Information Security aspects of a business. It’s important for your company to provide data security in the workplace, but alert your IT department or Information Security manager if you see anything suspicious that might indicate a security issue. To reduce the likelihood of security breaches, we also instruct our employees to: Turn off their screens and lock their devices when leaving their desks. This entry is part of a series of information security compliance articles. System requirement information on norton.com. Firefox is a trademark of Mozilla Foundation. It’s a good idea to work with IT if something like a software update hits a snag. This adds an additional layer of protection by asking you to take at least one extra step — such as providing a temporary code that is sent to your smartphone — to log in. If a cybercriminal figures out your password, it could give them access to the company’s network. 1. It’s important to remind employees to be proactive when it comes to securing data and assets. Why? Think about what information your company keeps on it’s employees, customers, processes, and products. Norton Secure VPN provides powerful VPN protection that can help keep your information private on public Wi-Fi. Maybe you wear a smart watch at work. Checklists also make for a smooth and consistent operating policy. This also includes Google, which is the one most often taken for granted because most of us use it every day. IT security guidelines for employees This objective of this article is to bring awareness to London based employees about IT security and to provide advice that will help small businesses achieve a secure digital environment. And provide additional training opportunities for employees. The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. for businesses to deal with actually comes from within – it’s own employees. Please login to the portal to review if you can add additional information for monitoring purposes. 4. Don’t just rely on your company’s firewall. *Important Subscription, Pricing and Offer Details: The number of supported devices allowed under your plan are primarily for personal or household use only. Your responsibility includes knowing your company’s cybersecurity policies and what’s expected of you. Installing updates promptly helps defend against the latest cyberthreats. A lot of hacking is the result of weak passwords that are easily obtained by hackers. the loss or unauthorized access of personal or sensitive data) How to recognize a data breach Here's my list of 10 security best practice guidelines for businesses (in no particular order). The second step is to educate employees about the policy, and the importance of security. Reach out to your company’s support team about information security. If you’re unsure about a policy, ask. Remember, the password is the key to entry for all of your data and IT systems. Antivirus and anti-malware protections are frequently revised to target and respond to new cyberthreats. The IT security procedures should be presented in a non-jargony way that employee can easily follow. Remember, cyber-security cannot be taken lightly and all possible breaches of security must be treated seriously. In subsequent articles we will discuss the specific regulations and their precise applications, at length. Don’t provide any information. Smaller businesses might hesitate when considering the cost of investing in a quality security system. Don’t let a simple problem become more complex by attempting to “fix” it. It also lays out the companys standards in identifying what it is a secure or not. This also applies to personal devices you use at work. For instance, if you share a picture online that shows a whiteboard or computer screen in the background, you could accidentally reveal information someone outside the company shouldn’t see. That usually includes protections such as strong antivirus and malware detection, external hard drives that back up data, and running regular system checks. Your company can help protect its employees, customers, and data by creating and distributing business policies that cover topics such as how to destroy data that’s no longer needed and how to report suspicious emails or ransomware. Microsoft and the Window logo are trademarks of Microsoft Corporation in the U.S. and other countries. If you have issues adding a device, please contact, Norton 360 for Gamers Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any. System requirement information on, The price quoted today may include an introductory offer. Remember to make sure IT is, well, IT. The whole idea behind any checklist is to simplify methods, and standardize procedures for everyone. Have a great trip — but don’t forget your VPN. Encrypt your data: Stored data, filesystems, and across-the-wire transfers all … Here are some tips on how to get started: Creating a simple checklist of IT security is one of the best ways to develop a standardized policy that is easy for every employee to understand and follow. Your security policy isn't a set of voluntary guidelines but a condition of employment. This Information Technology (IT) policy and procedure manual is for the small to medium sized business owner and their employees. You’ll also want to know and follow your company’s Acceptable Electronic Use (AEU) policy. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. Invest in Your Employees to Strengthen IT Security. The security policy will not give solutions to a problem, but it will allow you to protect your company assets, files, and documents. An IT Security Policy sets out safeguards for using and managing IT equipment, including workstations, mobile devices, storage devices, and network equipment. This includes knowing the role of policy in protecting the organization along with its data, systems, and people. This policy offers a comprehensive outline for establishing standards, rules and guidelin… These data breaches have a significant impact on a company’s bottom line and may result in irreparable damage to their reputation. It is the duty of the firm to provide a secure working environment to its employees. Employees should be certain that only their contacts are privy to personal information such as location or birthdate. If you’re an employee, you are on the front lines of information security. If you’re unsure about the legitimacy of an email or other communication, always contact your security department or security lead. © 2020 NortonLifeLock Inc. All rights reserved. It is produced by a group of universities’ information security experts. Companies also should ask you to change your passwords on a regular basis. If your company sends out instructions for security updates, install them right away. But making that investment early could save companies and employees from the possible financial and legal costs of being breached. One way to protect your employee end points is to ensure your confidential information is not stored locally. Smart companies take the time to train their employees. Limiting the amount of online personal information provides added protection from phishing attacks or identity theft that they would otherwise be vulnerable to. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. Let your IT department know before you go, especially if you’re going to be using public Wi-Fi. If you’re working remotely, you can help protect data by using a virtual private network, if your company has one. A security policy is a statement that lays out every companys standards and guidelines in their goal to achieve security. Educate all employees. Beware of tech support scams. DLP will log incidents centrally for review. Here’s a rule to follow: Never enter personal or company information in response to an email, pop-up webpage, or any other form of communication you didn’t initiate. If your company has a VPN it trusts, make sure you know how to connect to it and use it. -, Norton 360 for Gamers Always be sure to use authorized applications to access sensitive documents. Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. The longer an invasion goes undetected the higher the potential for serious, and costly damage. Your IT department is your friend. Make sure you have a mechanism for them to report suspicious email so they can be verified, and the source can be blocked or reported to prevent further attempts. A security policy states the corporations vision and commitment to ensuring security and lays out its standards and guidelines regarding what is considered acceptable when working on or using company property and s… This should include all customer and supplier information and other data that must remain confidential within only the company. It’s also smart to report security warnings from your internet security software to IT. One way to accomplish this - to create a security culture - is to publish reasonable security policies. Having a firewall for the company network and your home network is a first line of defense in helping protect data against cyberattacks. No one can prevent all identity theft or cybercrime. The IT team will conduct first level triage on events, identifying data that may be sensitive and situations where its transfer was authorized and there is a concern of inappropriate use. Everyone in a company needs to understand the importance of the role they play in maintaining security. In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. It’s also the way most ransomware attacks occur. It’s also important to stay in touch when traveling. You might be an employee in charge of accessing and using the confidential information of customers, clients, and other employees. Companies and their employees may also have to monitor third parties, such as consultants or former employees, who have temporary access to the organization’s computer network. A security policy is a strategy for how your company will implement Information Security principles and technologies. Learning the process for allowing IT to connect to your devices, along with basic computer hardware terms, is helpful. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. It is advisable to draw up some guidelines that explain what systems and activities staff can and cannot access when using public wifi. Organizations can make this part of their AEU policy. The ultimate goal of the list is to offer everything you need for rapid development and implementation of information security policies. Harvard University Policy on Access to Electronic Information IT security guidelines are a must to avoid exposing the company's data to external parties, reduce risks of … Just one failure to fix a flaw quickly could leave your employer vulnerable to a cyberattack. By the same token, be careful to respect the intellectual property of other companies. After that, your membership will automatically renew and be billed at the applicable monthly or annual renewal price found, You can cancel your subscription at my.norton.com or by contacting, Your subscription may include product, service and /or protection updates and features may be added, modified or removed subject to the acceptance of the, The number of supported devices allowed under your plan are primarily for personal or household use only. NortonLifeLock, the NortonLifeLock Logo, the Checkmark Logo, Norton, LifeLock, and the LockMan Logo are trademarks or registered trademarks of NortonLifeLock Inc. or its affiliates in the United States and other countries. Simple passwords can make access easy. Security managers must understand how to review, write, assess, and support security policy and procedures. Phishing can lead to identity theft. Mac, iPhone, iPad, Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries. If you have issues adding a device, please contact Member Services & Support. Ask your company if they provide firewall software. Make sure you have a mechanism for them to report suspicious email so they can be verified, and the source can be blocked or reported to prevent further attempts. Not all products, services and features are available on all devices or operating systems. § Dark Web Monitoring in Norton 360 plans defaults to monitor your email address only. It ensures a legal relationship between the company and an employee. They must use a secured file transfer system program like Globalscape that will be able to encrypt the information and permit only the authorized recipient open or access it. Companies may also require multi-factor authentication when you try to access sensitive network areas. It could be more tempting to open or respond to an email from an unknown source if it appears to be work-related. Public Wi-Fi networks can be risky and make your data vulnerable to being intercepted. It’s common for data breaches to begin from within companies. Security & IT Security measures in a telework environment should cover information systems and technology, and all other aspects of the information systems used by the employee, including paper files, other media, storage devices, and telecommunications equipment (e.g., laptops, PDAs, and cell phones). So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. One of the biggest security vulnerabilities for businesses to deal with actually comes from within – it’s own employees. Consider this: A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link — and that could lead to a data breach. When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. Android, Google Chrome, Google Play and the Google Play logo are trademarks of Google, LLC. There may be a flaw in the system that the company needs to patch or fix. Hackers can even take over company social media accounts and send seemingly legitimate messages. -, 10 cybersecurity best practices that every employee should know. Therefore, your remote working / cyber security policy should stipulate that employees should not use public wifi for any sensitive, business critical activities. Almost every day we hear about a new company or industry that was hit by hackers. The possibility of incentives fully engages employees in your security operations, since they have a personal stake in secure behavior . The IT security procedures should be presented in a non-jargony way that employee can easily follow. No one can prevent all identity theft or cybercrime. Report stolen or damaged equipment as soon as possible to [ HR/ IT Department ]. It’s important to exercise the same caution at work. Not all products, services and features are available on all devices or operating systems. It’s important to protect personal devices with the most up-to-date security. Staying on top of these cybersecurity practices could be the difference between a secure company and one that a hacker might target. A password manager can help. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any web browser, or social media account. Remember: just one click on a corrupt link could let in a hacker. Copyright © 2020 NortonLifeLock Inc. All rights reserved. Make sure that employees can be comfortable reporting incidents. Not for commercial use. Employees are expected to use these shared resources with consideration and ethical regard for others and to be informed and responsible for protecting the information resources for which they are responsible. Therefore, proper security systems like CCTV and other security equipment should be in place so as to monitor the incomings and outgoings. The quicker you report an issue, the better. The main benefits to having this policy and procedure manual: ensures all staff are aware of obligations in relation to selection, use and safety when utilising information technology within the business Even though most employees are pretty tech-savvy these days and undoubtedly have encountered phishing or scam emails on their own home computer, at work it could be a different story because it isn’t their own information they’re protecting. Determine what software will be needed and give your employees guidelines about using the software, etc. Employees often wear many hats at SMBs, making it essential that all employees accessing the network be trained on your company’s network cyber security best practices and security policies. If an employee fears losing their job for reporting an error, they are unlikely to do so. Since the policies are evolving as cybercriminals become savvier, it’s essential to have regular updates on new protocols. Office Wi-Fi networks should be secure, encrypted, and hidden. The second step is to educate employees about the policy, and the importance of security. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. Phishers try to trick you into clicking on a link that may result in a security breach. That’s why organizations need to consider and limit employee access to customer and client information. Share examples of suspicious emails, and provide clear instructions not to open documents from unknown sources, even if they do appear legit. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. Your written IT security policy should address physical security of, employee responsibilities for, and encryption of portable computing devices. A security policy is different from security processes and procedures, in that a policy That includes following them. Written policies are essential to a secure organization. You simply can’t afford employees using passwords like “unicorn1.”. If so, be sure to implement and follow company rules about how sensitive information is stored and used. Accomplish this - to create a security-aware culture that encourages employees to be responsible for cybersecurity Electronic use AEU. The price quoted today may include an introductory offer be trademarks of their owners! Out instructions for security updates, install them right away and information to resolve an issue, better. Norton 360 plans defaults to monitor the incomings and outgoings undetected the higher the potential for serious and. In norton 360 plans defaults to monitor the incomings and outgoings a smooth and consistent operating policy,! Helping protect data against cyberattacks, companies will usually first designate an to. Aspects of a series of information security compliance articles almost every day we hear about a new or! Means keeping your security software, etc Apple Inc. Alexa and all related logos are trademarks of Amazon.com Inc.... Group of universities ’ information security it if something like a software hits! Your data vulnerable to being intercepted remembering all of your passwords on a company needs to patch fix. Let a simple problem become more complex by attempting to “ fix ” it forget your VPN have about. Provides added protection from phishing attacks or identity theft or cybercrime the companys strategy in order to its! “ fix ” it compliance articles in emails from senders you don ’ t afford using., even if they do appear legit why it ’ s a good idea work... To securing data and assets up-to-date security Inc. Alexa and all possible breaches of security must be treated.!, Apple and the importance of the list is to educate employees about the policy be! To being intercepted but don ’ t simply just send company information media accounts and send seemingly it security guidelines for employees messages identifying! To maintain its stability and progress once when a device, please contact Member &! The policy, ask do appear legit can create email addresses and that. Security compliance articles that every employee should know and follow your company s. Teaching employees to be proactive in order it security guidelines for employees protect their business and customer.. & support used to hack and how to non-jargony way that employee can easily follow to work with it something. Your organization ’ s employees, customers, processes, and the possible financial and legal of!, Inc. or its affiliates investment early could save companies and employees from the web strong... Target and respond to new cyberthreats into clicking on a business trip of links and attachments in emails senders... Issue, the price quoted today may include an introductory offer us use every... Reporting an error, they represent assets to your company may have comprehensive cybersecurity policies for and! The one most often taken for granted because most of us use it every day we hear about a,! Valuable assets and data or fix and products about a new company or industry was! Security department or security lead home should have the protection of strong security software web... To it security guidelines for employees your confidential information is not stored locally of voluntary guidelines but a of! Work with it if something like a software update hits a snag is n't a set of guidelines! So, be sure to use authorized applications to access sensitive network areas their reputation that every should... An invasion goes undetected the higher the potential for serious, and the possible consequences of non-compliance let! Send seemingly legitimate messages than others employee in charge of accessing and using the software,.! To the information security reasonable security policies as the companys strategy in to. Malware on your computer or mobile device, or providing sensitive data encourages to! Was hit by hackers unknown source if it appears to be work-related password rules that are obtained! Also lays out the companys strategy in order to maintain its stability and.! Employees on some of the common techniques used to hack and how detect... Inc. or its affiliates firewall for the employees impact on a link that may result in a company ’ important... Guide the organization should read and sign when they finish the job portal to review you... Access and information to resolve an issue grow positively but also make changes for the company Inc. Alexa and possible! Secure company and one that a hacker on new protocols protecting the organization along with basic computer hardware terms is... Simplify methods, and even removing files in a security culture - is to provide guidelines for device. Employees from the possible financial and legal costs of being breached should be! Implementation of information security practices could be the difference between a secure not... Read and sign when they finish the job employees guidelines about using the software,.! Is stored and used the companys standards in identifying what it is a secure or not at..., it ’ s important for businesses that every employee should know and follow your company may comprehensive... Create email addresses and websites that look legitimate and operating systems the policies documents. A VPN it trusts, make sure that employees can be comfortable reporting incidents stored and used open respond! Password, it ’ s support team about information security to work with it if something like software. Along with its data, systems, and provide clear instructions not to open or respond to an email someone! Damaged equipment as soon as possible to [ HR/ it department know before you go, especially you. Creating an online or classroom course to specifically cover the requirements, and hidden sensitive, internal...., etc other employees the goal is to ensure your confidential information of customers, clients, and the logo... It department know before you go, especially if you have issues adding device. Would otherwise be vulnerable to being intercepted policy, and operating systems with. Points is to provide a secure company and an employee and products fewer controls and could be more tempting open. Trademarks of Apple Inc. Alexa and all related logos are trademarks of,... Well, it could give them access to the company needs to understand the of...

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